If you own rental real estate, its classification as a trade or business rather than an investment can have a big impact on your tax bill. The distinction is even more important now, considering the 20% qualified business income (QBI) deduction for certain sole proprietors and pass-through entity owners.
The QBI deduction is available for income from an eligible trade or business, but not for investment. So, assuming you otherwise meet the requirements, qualifying your rental real estate activities as a trade or business may yield substantial tax savings. Fortunately, a recent IRS Revenue Procedure establishes a safe harbor.
Other advantages of trade-or-business status include the ability to deduct losses against ordinary income and avoidance of the 3.8% net investment income (NII) tax. However, special rules apply to rental real estate owners, who generally must qualify as “real estate professionals” to fully enjoy these benefits.
A Brief Review
The QBI deduction is too complex to cover fully here. But, in general, it allows owners of sole proprietorships and pass-through entities (for example, partnerships, S corporations, LLCs) to deduct as much as 20% of their net business income, without the need to itemize.
Otherwise eligible owners are entitled to the full deduction so long as their taxable income doesn’t exceed an inflation-adjusted threshold (for tax year 2020, $163,300 for individuals; $326,600 for joint filers). Above the threshold, the deduction may be reduced or eliminated for businesses that perform certain services or lack sufficient W-2 wages or depreciable property.
Rental Real Estate Guidance
According to the IRS, for purposes of the QBI deduction, an enterprise is a trade or business if it qualifies as such under Internal Revenue Code Section 162. That section doesn’t expressly define “trade or business” — it’s determined on a case-by-case basis based on various factors. Generally, a trade or business is an activity conducted “on a regular, continuous and substantial basis” with the aim of earning a profit.
Uncertainty over whether rental real estate qualifies, especially for taxpayers with one or two properties, prompted the IRS to issue Revenue Procedure 2019-38 to establish a safe harbor. Under the Revenue Procedure, a rental real estate enterprise (RREE) is deemed a trade or business if the taxpayer (you or a “relevant pass-through entity” in which you own an interest):
- Maintains separate books and records for the enterprise,
- Performs at least 250 hours of rental services per year (for an enterprise that’s at least four years old, this requirement is satisfied if you meet the 250-hour test in at least three of the last five years),
- Keeps logs, time reports or other contemporaneous records detailing the services performed, and
- Files a statement with his or her tax return.
The Revenue Procedure lists the types of services that count toward the 250-hour minimum and clarifies that they may be performed by the owner or by employees or contractors. It also defines an RREE as one or more rental properties held directly by the taxpayer or through disregarded entities (for example, a single-member LLC). Generally, taxpayers must either treat each rental property as a separate enterprise or treat all similar properties as a single enterprise. (Commercial and residential properties can’t be combined in the same enterprise.)
There may be opportunities to restructure rental activities to take full advantage of the safe harbor. For example, Marilyn owns a rental residential building and a rental commercial building and performs 125 hours of rental services per year for each property. As noted, she can’t combine the properties in a single enterprise, so she doesn’t pass the 250-hour test. But if she were to exchange the residential building for another commercial building for which she provides 125 hours of services, she could treat the buildings as a single enterprise and qualify for the safe harbor (provided the other requirements are met).